Are you looking to work in a professional environment, with a great team and culture? Are you looking for an organization that values a good work-life balance? If so, then…

Our client, Ayr Financial Services Inc. | Investment Planning Counsel currently has an opportunity for an Administrative Assistant.

General Overview:

As integral part of the administrative team, you will be responsible for supporting the Financial Planners and Administrative staff across a range of duties including preparing and processing account related documents, maintaining files, submitting, and tracking applications, providing client support and preparing for client meetings.

Key Responsibilities:

  • Contact clients, answer phone and email inquiries, meet with clients to obtain signatures, verify and process documentation.
  • Prepare client meeting packages, maintain, and organize client files, submit and track account documentation.
  • Maintain CRM, co-ordinate client appointments
  • Provide administrative assistance and backup coverage, as needed

Education and Skills/Knowledge Required:

  • Minimum of high school diploma. College diploma in Office Administration or a related field would be preferred.
  • Previous experience in the financial sector or insurance industry would be beneficial.
  • Exceptional administrative experience supporting a professional team
  • Proven ability to take the initiative to quickly learn and grasp new skills in order to perform the administrative function effectively.
  • Excellent customer service skills, with effective communication skills, both verbal and written.
  • Exceptional organizational and time management skills, with the ability to multi-task.
  • Experience using Microsoft Office Suite
  • Diligence, professionalism, and ability to work in a fast-paced environment are key.

About the Company:

Ayr Financial Services Inc. | Investment Planning Counsel is an independent full service financial services office that provides a tailored client experience, ensuring the financial security of our clients. Our team of business professionals are driven by their core values of integrity, relationships, teamwork, enthusiasm, communication, and stewardship.

We offer a competitive salary, along with group health benefits and an opportunity for group RRSP matching.

If you have the required background and are looking to work for and organization with a great culture and values, please respond to this ad, in confidence to

In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disability Act, 2005, we are committed to meeting the needs of people with disabilities and will do so by preventing and removing barriers to accessibility in all parts of the hiring process. Reasonable accommodations will be provided when raised during the recruitment process.

We thank all candidates who apply, however, only those selected for a personal interview will be contacted. No phone calls and/or agencies please.